China Railway Fourth Survey and Design Institute Group Co., Ltd. Corporate Standards
Equipment Management Program
Controlled
Non-controlled
Table of Contents
1 Purpose........................................................................................................ 343
2 Scope of Application....................................................................................................... 343
3 Reference standards or documents .......................................................................................... 343
4 Definition...................................................................................................... 343
5 Responsibilities ......................................................................................................... 344
6 Content and Requirements .................................................................................. 345
7 Records......................................................................................................... 358
Appendix.......................................................................................................... 358
| 2022 | 0 | Finance Department | Zheng Hong Chen Kaiwen |
Zhou Qiang | Zhang Hao | 2022-01-25 |
| 2017 | 0 | Finance Department | Lei Peiwen | Zhou Jijun | Jiang Xingkun | 2016-12-30 |
| 2011 | 0 | Finance Department | Lei Peiwen | Xiong Aibin | Wang Xihe | 2011-08-19 |
| 2008 | 0 | Financial Office | Lei Peiwen | Li Xilong | Wang Xihe | 2008-09-04 |
| 2006 | 0 | Financial Office | Lei Peiwen | Li Xilong | Wang Xihe | 2006-07-13 |
| 2005 | 0 | Financial Office | Lei Peiwen | Cao Shanjun | Sun Wanmei | 2005-07-04 |
| 2002 | 0 | Financial Office | Lei Peiwen | Zhong Dengbai | Zhou Zhiliang | 2002-06-06 |
| 1999 | 0 | Management Office | Lei Peiwen | Su Guomin | Wang Xihe | 1999-12-29 |
| 1997 | 0 | Management Office | Lei Peiwen | Yao Suping | Huangchuan | 1997-08-30 |
| 1996 | 0 | Material Department | Lei Peiwen | Dai Minghui | Huangchuan | 1996-12-30 |
| Version number | Modification number | Writing Department | Author | Reviewer | Approver | Approval Date |
1 Purpose
In order to effectively control, reasonably use, and meet production quality requirements for surveying equipment, inspection, measurement, and testing equipment, as well as protective gear that affect production quality, this procedure is established.
2 Scope of Application
Applicable to management activities related to planning, procurement, acceptance, use, storage, maintenance, upkeep, verification, scrapping, and disposal of equipment and protective items associated with surveying design, general contracting, and engineering consulting.
3 Reference standards or documents
3.1 "Bidding and Tendering Law of the People's Republic of China" (2017)
3.2 "Production Safety Law of the People's Republic of China" (2021)
3.3 Special Equipment Safety Law of the People's Republic of China (2013)
Notice on the Issuance of the "Management Measures for Labor Protection Supplies for Employees of China Railway Fourth Survey and Design Institute Group Co., Ltd." (Document No. 17 of the Fourth Design Safety Quality [2017])
4 Definitions
4.1 Inspection, Measurement, and Testing Equipment
Instruments used in the production process for instrument inspection, engineering measurement, geotechnical engineering testing, scientific research testing, etc., which fall within the scope of the "Directory of Measuring Instruments Managed by Law in the People's Republic of China," and are required to be periodically inspected or self-checked and calibrated according to regulations. This includes mandatory inspection, measurement, and testing equipment as well as non-mandatory inspection, measurement, and testing equipment.
4.1.1 Mandatory Inspection, Measurement, and Testing Equipment
The highest measurement standards used by the group company or equipment used for safety, health, and environmental monitoring, which are included in the directory of mandatory inspection measuring instruments. This mainly includes the testing equipment of the surveying instrument testing center and some environmental testing equipment from the Institute of Environmental Engineering.
4.1.2 Non-mandatory inspection, measurement, and testing equipment
The measurement equipment used in the external surveying (measurement) of the group company (theodolites, levels, total stations, electronic distance meters, GPS, etc.) as well as some geotechnical engineering testing and research experimental equipment, etc.
4.2 Special Equipment
The group's special equipment mainly includes elevators, pressure vessels (such as acetylene cylinders), pressure pipelines, and lifting machinery (such as cranes, overhead cranes, forklifts, and hydraulic lifting platforms).
4.3 Protective Equipment
Refers to the personal protective equipment (referred to as protective gear hereafter) issued to employees in accordance with national labor protection regulations to safeguard their labor safety and health during the production process and to prevent occupational injuries.
The protective gear of the group company mainly includes: work clothes, protective shoes, raincoats, gloves, towels, safety helmets, rubber shoes, protective glasses, straw hats, masks, soap, etc.
5 Responsibilities
5.1 Finance Department
Responsible for formulating and issuing the equipment procurement plan and adjustment plan for the group company. Responsible for organizing the procurement, allocation, and adjustment of equipment. Responsible for the dynamic management of accounting, classification, pricing, capital formation, and reporting of losses and scrapping after equipment purchase. Responsible for organizing equipment bidding work. Responsible for supervising the implementation of the equipment procurement plan.
5.2 Technical Center
Responsible for proposing suggestions for the transformation of equipment and the adoption of new technologies and new equipment, assisting the finance department in selecting equipment. Responsible for measurement management work.
5.3 Digital Intelligence Department
Responsible for the planning and construction of the group's information technology, assisting the finance department in the selection of information technology equipment and other related tasks.
5.4 Digital Intelligence Project Department
Responsible for the use, maintenance, and management of networks and supporting equipment, providing technical support to assist in the prevention and control of computer malware and viruses, as well as related work in network information security.
5.5 Quality Assurance Department
Responsible for supervising and inspecting the management and usage of special equipment, transportation equipment, and fire-fighting equipment, and participating in the procurement and selection of special equipment.
5.6 Service Guarantee Center
Responsible for procuring qualified equipment and items according to the purchasing requirements issued by the group company, conducting market research and price inquiries, and tracking the usage and operation of purchased goods. Responsible for the monthly management of suppliers. Responsible for the archiving of technical documents for equipment valued at 100,000 yuan and above.
5.7 Data Graphic Center
Responsible for the management of equipment records valued at 100,000 yuan and above.
5.8 User Unit
Responsible for the daily management of the equipment assigned, including selection, storage, usage, major repairs, maintenance, upkeep, and safety inspections, as well as the management of technical documents for equipment valued under 100,000 yuan. Responsible for the management of measuring instruments within the unit. Responsible for the safety management of special equipment within the unit and the establishment of safety technical archives.
6 Content and Requirements
6.1 Equipment Purchase Plan
6.1.1 Principles
The equipment procurement plan should be based on the principle of "first internal adjustment, then arrangement for procurement; first domestic, then imported; first key (productive), then general (non-productive)."
6.1.2 Steps
a. The user unit submits an application for review by the unit leader.
b. Each user unit shall prepare the "Equipment Purchase Plan Form" QESP701R01 for the next year by the end of November each year, along with a preparation instruction, and submit it to the finance department.
c. The Finance Department consolidates the "Equipment Purchase Plan" from each unit and prepares the "Annual Equipment Purchase Plan" for the group company.
The Finance Department, in conjunction with relevant departments, will conduct a joint review of the "Annual Equipment Purchase Plan" to secure funding sources.
Approval from the Group Company's President's Office meeting is required. Among them, if a single investment is between 100,000 yuan (inclusive) and 10 million yuan, it also needs to be submitted for approval by the Group Company's Board of Directors. For single investments of 10 million yuan (inclusive) and above, approval from the Board of Directors is required before submitting it for approval by the shareholding company.
The Finance Department organizes and implements the "Annual Equipment Purchase Plan" after approval.
6.2 Equipment Selection
6.2.1 According to the annual equipment procurement plan of the group company, the finance department, in conjunction with relevant departments, will conduct research and comparison for equipment selection. Equipment selection should adhere to the principles of "economic practicality, advanced technology, and reasonable matching," meet safety, environmental protection, and energy-saving requirements, and fully consider the reliability and maintainability of the equipment, laying a foundation for the use and management of the equipment.
6.2.2 Selection of Special Equipment
The selection of special equipment should prioritize safety performance and conduct qualification assessments of suppliers. The finance department should organize relevant units to evaluate the qualifications of special equipment suppliers and retain evaluation records. The evaluation content mainly includes:
a. Does the supplier have a production license issued by the national special equipment safety supervision and management department?
b. Whether the design documents of the produced products have been certified by inspection and testing institutions approved by the national special equipment safety supervision and management department.
c. Whether the products produced have been verified by inspection and testing institutions approved by the national special equipment safety supervision and management department.
d. After-sales service and market reputation of the supplier.
The procurement of special equipment that needs to be installed should be undertaken by the manufacturer of the special equipment or a unit authorized by the manufacturer through a contract, which has obtained permission from the national special equipment safety supervision and management department. If, due to special circumstances, the manufacturer or its authorized manufacturer cannot be responsible for the installation, a qualification evaluation of the installation manufacturer is required.
6.3 Equipment Procurement
6.3.1 The Finance Department, based on the annual equipment purchase plan of the group company and the approved investment projects, entrusts procurement and issues a procurement task order. The procurement task order must specify the category, name, model, specifications, and other details of the purchased equipment.
6.3.2 For projects that meet the basic conditions for bidding (with a total value of equipment for the same type of one-time procurement exceeding 1 million yuan or individual equipment valued between 500,000 yuan and 2 million yuan), bidding procurement shall be conducted in accordance with the procurement management measures of the group company; for equipment priced over 2 million yuan, the centralized procurement center of the joint-stock company shall organize the bidding; for projects that do not meet the basic conditions for bidding, procurement shall be carried out through competitive negotiation, inquiry, and other methods in accordance with the procurement management measures of the group company.
6.3.3 The procurement department shall carry out the quality and price comparison of the purchased materials within the scope of the indicators specified in the procurement task order, and the procurement personnel shall be responsible for the quality and price of the purchases. For items that cannot be executed for any reason, relevant information should be promptly reported.
6.3.4 The finance department should establish and maintain a qualified supplier file for equipment production and supply, and evaluate the quality of the equipment and the capability of the suppliers to ensure that the quality of the purchased equipment meets the requirements.
6.4 Equipment Acceptance
6.4.1 Acceptance Procedure
a. General equipment is accepted jointly by the purchasing personnel and the equipment management personnel of the using unit. For equipment with complex structures, acceptance should be conducted in conjunction with technical personnel.
b. During acceptance, inspection and debugging should be conducted in accordance with the purchase contract to ensure that the name, quantity, model, specifications, and performance of the equipment are consistent with the contract requirements. During acceptance, it should be ensured that all main units and accessories are valid and that there are inspection certificates, user manuals, packing lists, and other relevant documents. Imported equipment should have Chinese translations of the aforementioned documents.
c. Procurement personnel must copy technical documents for equipment valued at 100,000 yuan or more (including 100,000 yuan), send the originals to the Data Graphics Center for archiving, and provide the copies to the user unit. Technical documents for equipment valued below 100,000 yuan are to be kept by the user unit themselves.
d. After the acceptance is completed, the procurement department will fill out the "Equipment Purchase Acceptance Report" QESP701R02, which will be confirmed by the user unit and serve as the basis for financial settlement.
6.4.2 Acceptance of Special Equipment
Special equipment that has passed inspection should be accompanied by design documents that meet safety technical specifications, product quality compliance certificates, installation and maintenance instructions, and supervision and inspection certificates.
b. Special equipment that needs to be installed should be inspected by the manufacturer according to safety technical standards after the installation project is completed.
The requirements of the technical specifications for the verification and debugging of special equipment must be met, and after passing the verification and debugging, the acceptance will be organized by the procurement department.
c. The user unit should establish a safety technical file for special equipment and properly store relevant technical materials in the safety technical file.
d. For special equipment that requires a "Usage License," the procurement department should assist the user unit in obtaining the "Usage License."
6.5 Equipment Use
6.5.1 Equipment Usage Regulations
a. Operators of precision and complex surveying (exploration) equipment must be trained and qualified before they can operate the machinery.
b. The surveying (exploration) equipment put into use must hold a factory qualification certificate or acceptance certificates for major repairs, three guarantees, or minor repairs, which can prove the equipment's qualified operational status.
Before using the equipment, the operator must conduct a self-inspection of the equipment and keep a record of the self-inspection.
d. The pipes, drilling tools, and accessories (such as drill bits, drill rods, and standard penetration testers) used in surveying (exploration) equipment, which may affect quality, must be verified for quality compliance before use.
Operators must strictly adhere to operating procedures, achieving three good practices (manage well, use well, maintain well) and four competencies (able to use, able to maintain, able to inspect, able to troubleshoot).
After the equipment has been used, the following should be done:
Remove the workpiece and unload the load.
All switches should be returned to the zero position if necessary.
- Wipe clean, remove marks and dirt.
- Disconnect the power supply and water source.
——Cover with a dustproof and light-shielding cover.
6.5.2 Non-compliant control during equipment use
If a device malfunctions or is found to be unqualified or incompatible during use, it must be immediately taken out of service, clearly marked, and promptly reported to the unit's supervisor. Operating the device while it is "ill" is prohibited.
b. The equipment management personnel, together with relevant technical staff, analyze the causes of equipment failures and eliminate the faults.
If the fault cannot be resolved on-site, contact the manufacturer to arrange for equipment repair or overhaul.
After troubleshooting, the equipment must undergo a trial run to verify its compliance before it can be put into use.
6.6 Equipment Maintenance
6.6.1 Each unit should determine the plans for minor and major repairs based on the technical requirements of the equipment and actual usage conditions, and organize their implementation, with costs borne by each unit.
6.6.2 The Finance Department shall inspect the condition of equipment and the status of major repairs, maintenance, and upkeep during the annual equipment inspection process, urging each unit to carry out major repair work on the equipment, and issue a "Major Equipment Repair Notice" when necessary.
6.6.3 Major repairs and maintenance of equipment should be carried out strictly in accordance with repair procedures and technical standards, actively adopting new technologies, new processes, and new materials, combining repairs with modifications and potential tapping for efficiency improvements, in order to achieve the goals of shortening repair time, reducing costs, and ensuring quality.
6.6.4 After major repairs of the equipment, acceptance should be organized according to relevant standards, and the "Major Repair Acceptance Report" QESP701R03 should be filled out.
6.7 Maintenance of Equipment
6.7.1 The equipment user unit should clearly designate the person responsible for equipment management, regularly maintain and service the equipment, and keep the storage area for the equipment clean, tidy, and safe.
6.7.2 Storage places with temperature and humidity requirements should be equipped with dehumidifying equipment. The storage personnel should keep daily records of temperature and humidity and take appropriate measures to control them within a reasonable range.
6.7.3 Equipment that is not used for a long time should be regularly maintained and lubricated periodically.
6.8 Management of Inspection, Measurement, and Testing Equipment
6.8.1 Handling of Inspection, Measurement, and Testing Equipment
a. Safe handling operations should be carried out according to the equipment characteristics and operational technical procedures (such as prohibiting inversion, lying on the side, and rolling, etc.).
When transferring the measurement station and for long-distance transportation, it must be placed in a special instrument case, tightly wrapped with corrugated paper and securely padded before being moved.
6.8.2 Storage of Inspection, Measurement, and Testing Equipment
a. It should be stored in a clean, dry, well-ventilated, dust-proof, moisture-proof place, free from harmful gases.
The storage area should be equipped with dehumidifying equipment to maintain suitable temperature and humidity levels.
b. Must not be stored together with flammable or corrosive materials, and there must be no strong vibration sources nearby.
c. If the equipment's anti-rust paint peels off and rust occurs, effective measures should be taken to remove the rust in a timely manner.
The instrument's accessories should be stored together with the main unit of the instrument.
The surrounding environment of the instrument should not experience sudden temperature changes, and the storage location of the instrument should be more than one meter away from heating devices.
f. It is prohibited to touch optical components (such as lenses) with hands or other dirty objects.
6.8.3 Verification of inspection, measurement, and testing equipment
a. Verification Requirements
To ensure the accuracy of data transmission and the traceability of measurement values for inspection, measurement, and testing equipment (whether subject to mandatory verification or not), such equipment must be submitted for inspection or self-calibration according to the verification cycle specified by legal or metrology authorities, and can only be put into use after passing the verification.
Newly purchased, newly received, or repaired inspection, measurement, and testing equipment must be verified and qualified before being put into use.
The user unit must regularly submit the "Periodic Verification Form for Inspection, Measurement, and Testing Equipment" QESP701R04 to the Finance Department by the end of June and December each year.
b. Verification of mandatory inspection, measurement, and testing equipment
Calibration must be applied for according to the verification cycle specified by the measurement regulations. It is strictly prohibited to continue using without verification or beyond the verification cycle.
A "Verification Certificate" from a legally authorized verification unit must be obtained for use, and a "Measurement Standard" or "Qualified" colored label must be affixed.
The verification cycle is determined by the legal verification unit based on the verification procedures for its equipment.
The metrology standard assessment certificate must be re-evaluated by the issuing unit six months before its expiration. Only after passing the re-evaluation can the validity period be extended.
Units using mandatory inspection, measurement, and testing equipment must register and record them as required, report them to the local government measurement administration department for filing by the group company, and send them for inspection periodically.
c. Verification of non-mandatory inspection, measurement, and testing equipment
The measurement supervisor department of the group company, based on relevant measurement regulations and in conjunction with the group's equipment
Actual usage conditions determine its verification cycle.
It must be sent for inspection according to the established verification cycle, and it is strictly prohibited to continue using it without inspection or beyond the verification cycle.
There must be a "Verification Certificate" from a legally designated verification unit, and it can only be used if it has the "Qualified," "Approved for Use," or "Limited Use" labels affixed.
The surveying instruments (theodolites, levels, total stations, electronic distance meters, GPS, etc.) of the units under the group company should be sent to a qualified verification agency for calibration according to the statutory verification cycle, and can only be used after obtaining a certificate of compliance.
6.8.4 Use of inspection, measurement, and testing equipment
a. Operators must undergo professional training and can only take up their positions after qualifying.
b. Operators must be familiar with the performance, structural principles, and operating methods of the equipment, and must strictly follow the operating procedures.
c. If the operator discovers any abnormalities during operation, they should immediately stop the operation and promptly send it to the relevant verification unit for maintenance and inspection.
d. If it is found that the inspection and testing equipment deviates from the calibration status during use, the validity of the test results obtained should be evaluated.
e. Mandatory inspection, measurement, and testing equipment must be managed by designated personnel and undergo regular maintenance and upkeep.
6.8.5 Self-inspection of inspection, measurement, and testing equipment before use
Each user unit should determine the self-inspection content and self-inspection procedures before using the equipment based on the performance, structural principles, and operating methods of the inspection, measurement, and testing equipment.
b. A self-inspection must be conducted according to the established procedures before use, and records must be created to ensure the accuracy of its data and the traceability of the measurement values.
c. Mandatory inspection, measurement, and testing equipment must undergo self-inspection before each use. Non-mandatory inspection, measurement, and testing equipment should be self-inspected according to relevant regulations.
6.8.6 Sealing of inspection, measurement, and testing equipment
a. The user unit shall fill in the situation of the equipment to be sealed in the "Application for Equipment Sealing (Unsealing)" QESP701R05 and submit it for approval by the unit leader. The sealing of inspection, measurement, and testing equipment must be done within its validity period.
Submit the application internally.
b. After approval for sealing, the user unit shall affix a "Sealed" colored label in a prominent position on the sealed equipment. The colored label must include the measurement number, sealing date, and approver's name.
During the storage period, the equipment should be properly maintained to keep it in good condition.
The unsealing of inspection, measurement, and testing equipment must be approved after passing verification before it can be used.
6.8.7 Degradation of inspection, measurement, and testing equipment
a. Regulations regarding downgraded use
The inspection, measurement, and testing equipment used for downgrade must be non-mandatory inspection, measurement, and testing equipment.
The equipment has been in use for a long time, and its accuracy does not meet the standard precision, but its other performance is normal and can be used for lower-level measurement standards.
Although the performance in all aspects is normal, it does not meet the accuracy limit requirements of the regulations upon inspection, but it can be used for low-level measurement equipment.
The equipment was accidentally damaged, but its key components were not severely harmed and can be used normally after repair.
b. The application procedure for the degradation of inspection, measurement, and testing equipment for men.
The testing, measuring, and testing equipment used for downgraded use must be technically identified by a legally authorized verification unit to confirm that it meets the conditions for downgraded use, and a "Verification Certificate" must be issued and submitted for approval by the unit's leadership.
Label the inspection, testing, and trial equipment used for downgrading with a "limited use" mark, and carefully maintain verification records.
6.9 Management of Computer Equipment
6.9.1 Each user unit should maintain the computer equipment according to usage requirements to keep the equipment in good working condition.
6.9.2 Each user unit should implement the management responsibility for computer equipment and must not disassemble computer components at will. Obsolete and scrapped computers must have relevant data deleted before being uniformly handed over to the group company for disposal according to regulations.
6.9.3 Each user unit should designate a responsible person to manage computer equipment and the computer room.
Establish and improve computer security measures and be responsible for checking their implementation, ensuring the use of effective software to prevent
Use virus-laden software.
b. Strengthen the confidentiality management of computer data, and carry out the confidentiality management of computers in this unit according to the relevant management regulations for classified and non-classified computers.
c. Master the technical performance, parameters, structure, and usage methods of the equipment, understand the operating conditions of the equipment, and operate strictly according to the operating procedures.
d. When a server device malfunctions, promptly troubleshoot the issue and fill out the "Server Equipment Maintenance Record" QESP701R06.
e. Responsible for the cleanliness, hygiene, fire prevention, and safety work of the machine room.
6.10 Management of Equipment for Overseas Projects
6.10.1 After the overseas project is confirmed, the project undertaking unit submits an equipment demand plan and organizes relevant technical personnel to review the equipment demand plan, ensuring that the quality, quantity, precision, and technical condition of the equipment meet the requirements of the foreign-related project. The equipment demand plan is submitted to the finance department, which will allocate or purchase new equipment to address the needs.
6.10.2 Equipment leaving the country must undergo inspection and maintenance before departure to ensure that the technical condition of the equipment is good. For precision instruments, recalibration is required before departure to meet accuracy requirements.
When the equipment is shipped, it must be packaged and transported strictly according to relevant regulations to avoid damage during transportation.
6.10.4 After the equipment arrives overseas, the project undertaking unit should assign a dedicated person to inspect the equipment against the transportation contract to ensure the equipment is intact.
6.10.5 Before the equipment is shipped, the overseas project contractor must organize relevant personnel for training on equipment usage, maintenance, and troubleshooting knowledge.
6.10.6 After the completion of foreign projects, equipment from overseas projects should, in principle, be returned to the group company. Some general equipment that is inconvenient to transport or of lower value (such as cars, air conditioners, etc.) may be disposed of locally with the approval of the group company.
6.11 Equipment Decommissioning
6.11.1 Conditions for Equipment Decommissioning
a. The equipment has exceeded the specified service life.
b. Although the equipment has not reached the specified service life, the main components are severely worn, the accuracy is poor, and the repair costs exceed.
The current price of the equipment is above
c. The structure is outdated, the technology is backward, and there is no renovation value or the renovation cost exceeds the current price of equipment at the same level after renovation
d. Non-standard equipment and prototypes with quality defects that are difficult to modify and repair.
e. Specialized equipment eliminated due to process reform, which cannot be repurposed and cannot be transferred.
f. Damaged due to an accident, with no repair value.
g. Low material utilization rate, serious waste, or explicitly stipulated by the country for phased elimination.
h. Equipment that seriously affects personal safety and health.
6.11.2 Equipment Disposal Procedure
Each unit, based on equipment inspections, shall submit a scrapping application for equipment that cannot be used or has been phased out, filling out the "Equipment Scrapping and Loss Application Report" QESP701R07, and submit it to the finance department.
The Finance Department consolidates and submits the scrap and loss assessment to the approval of the group company's evaluation team.
After each unit receives the approved "Equipment Scrapping and Loss Application Report," they shall handle the residual value in accordance with relevant regulations and cancel the fixed asset ledger.
6.12 Handling of Idle Equipment
6.12.1 Principles for Classifying Idle Equipment
According to the group's equipment update plan, old equipment will be replaced with new equipment and new models.
b. Due to the backlog of equipment caused by production tasks.
c. Equipment that cannot be reallocated within the group company due to the cancellation, merger, or adjustment of institutions.
d. Equipment that has been in use for a long time, has reduced accuracy, and has not yet reached the scrapping condition.
6.12.2 Handling Procedures for Idle Equipment
Regardless of the type of funding source or which department is responsible for managing idle equipment, each unit (or responsible department) must fill out the "External Disposal Approval Form for Idle Equipment" and submit it to the finance department for review.
b. After confirmation by the Finance Department, a disposal opinion will be issued and submitted for approval by the responsible leader of the group company.
c. The finance department selects the entrusted disposal unit and disposes of idle equipment at the price approved by the group company. For large equipment (such as vehicles, drilling rigs, etc.), a professional auction company should be commissioned for valuation, and public auctions should be held.
d. The Finance Department will recover the residual value of idle equipment and, after confirming that all procedures have been completed, will cancel the fixed assets.
Establish an asset ledger.
6.13 Procurement and Management of Protective Equipment
6.13.1 Plan
Each production unit shall formulate its own procurement plan for protective equipment based on its actual production conditions and the positions that require labor protection supplies.
b. Each production unit should organize relevant personnel to review the procurement plan for protective equipment to ensure that the purchased protective items meet the labor protection needs of each job position.
6.13.2 Procurement
a. Each production unit should choose qualified and legitimate suppliers when purchasing protective equipment, and conduct a qualification evaluation, keeping records of the evaluation. The evaluation mainly includes: whether the supplier has a production license; whether the products produced have been verified by relevant national departments; and the supplier's after-sales service and market reputation, etc.
b. Projects that meet the basic conditions for bidding should implement bidding procurement in accordance with the procurement management measures of the group company.
The procurement department, within the range of selected qualified suppliers, implements a comparison of quality and price, and signs supply contracts with the suppliers. The procurement personnel are responsible for the quality and price of the purchases.
6.13.3 Acceptance
All protective items entering the warehouse must be carefully checked against the purchase list (contract) to ensure that the names, quantities, models, specifications, etc., of the protective items match those in the contract list. Protective items that have not been inspected are not allowed to enter the warehouse.
The acceptance of protective equipment is organized by the procurement personnel, with relevant technical and management staff participating. The acceptance is conducted in accordance with the procurement contract. Upon completion of the acceptance, the acceptance personnel sign in the acceptance column of the "Receiving List."
c. The acceptance work should be completed as soon as possible within the claim period, and any issues identified during the acceptance should be remedied or claimed according to the provisions of the contract.
6.14 Management of Measuring Instruments
6.14.1 Measurement Instruments Classification A, B, C
a. Those who fall under one of the following situations are classified as Category A managers.
The highest metrological standards of the group company and other measuring instruments used for value transmission.
Work measuring instruments included in the mandatory verification catalog.
In scientific research production and management, it is used for quality inspection (e.g., high-precision displacement calibrators), energy control (e.g., electric meter calibration benches), and in surveying design for key measuring instruments that require high data accuracy (e.g., total stations, electronic levels).
—Frequently used, highly accurate but less stable measuring instruments (for example: one ten-thousandth photoelectric balance).
b. The following situations are classified as Category B management tools.
The measuring instruments have stable measurement performance, and their values are not easily changed, making them infrequently used.
—Fixedly installed on complete sets of equipment and production line devices, with high requirements for measurement data, but not allowed to be disassembled during normal use; the actual verification cycle must be synchronized with the equipment maintenance for the measuring instruments.
—Used for providing estimates, references, and internal production process control, as well as quality assessment with inspection data requirements in survey design.
Measuring instruments with limited scope of use
c. The following situations are classified as Category C management tools.
—Measuring instruments for batch indication that are fixedly installed on production lines and complete sets of equipment, not easily disassembled and without strict accuracy requirements.
The performance is very stable, with high reliability, and the measuring instruments are not used frequently, making it difficult for the values to change.
The national metrology department has explicitly allowed the use of disposable measuring instruments or the implementation of expiration date management for measuring instruments.
Measuring instruments used for living and welfare purposes within the group company.
6.142 Measuring Instrument Number
The "measuring instrument number" is specified as a 7-digit number. The first two digits are the code of the unit to which the instrument belongs, represented by two English letters (e.g., Survey Institute KC). The third digit indicates the professional function of the instrument, categorized into ten major types of measurement specialties, represented by ten digits
b. The substitute numbers for the top ten measurement professions are:
Length - 0 Temperature - 1 Mechanics - 2
Electromagnetism
Electronics - 4
Electronics - 4
Time Frequency - 5
Ionizing Radiation - 6
Optics - 7
Acoustics - 8
Physical Chemistry - 9
For example: The instrument with the measurement number KC0A001 refers to a length measuring instrument classified as Category A by the surveying institute, and its serial number within the institute is 001.
6.14.3 Management of Color Markings for Measuring Instruments
Color-coded signs can prominently and intuitively reflect the status of measuring instruments, thereby clarifying the management requirements for those instruments. The group company generally adopts the following seven types of color-coded signs:
"Metrology Standards" - indicates the highest metrology standard instruments of the group company.
"Certificate of Conformity" - indicates that measuring instruments with national, departmental, and local verification systems and verification procedures have been legally verified and found to be qualified according to the established cycle.
"Permit for Use" - indicates that there is no verification system or verification procedures, and self-inspection is qualified according to the self-inspection methods established by each unit.
"Limited Use Certificate" - indicates measuring instruments that are only used for a specific range or a certain point measurement.
"Prohibition Certificate" - National regulations stipulate that measuring instruments that are eliminated, exceed the verification cycle, or fail random inspections must be marked with a prohibition sign, and their use in production and management is prohibited.
The "sealed certificate" indicates measuring instruments that are temporarily not in use during production or circulation.
The "scrap certificate" indicates that the measuring instrument has exceeded its service life or is severely damaged and cannot function properly.
Among them, the "measurement standard," "certificate of conformity," and "restricted use certificate" should be issued by the legal verification agency that conducts the verification of the instruments, while the other four types of colored labels need to be issued after confirmation by the technical center.
6.14.4 Self-Inspection of Measuring Instruments
a. For measuring instruments that do not have a national, local, or departmental verification system or verification procedures, the user unit should develop its own calibration methods for self-inspection.
b. The content of the verification method should generally include: an overview, technical requirements, specific verification methods, verification cycles, and the handling of verification results. The inspection method should be drafted by the technical personnel responsible for the verification, approved by the user unit, and then submitted to the technical center.
6.14.5 Calibration Cycle of Measuring Instruments
a. The verification cycle of the mandatory inspection instruments
The measurement verification agency that conducts mandatory inspections shall determine the measurement verification procedures, which must be strictly followed by all units and individuals, and no one is authorized to change them arbitrarily.
b. Calibration cycle for non-mandatory inspection instruments
The period specified on the verification certificate issued by the verification agency shall prevail and generally should not be changed. If a change is necessary, the user unit must submit a written report, which can only be implemented after approval from the technical center.
Self-checking measuring instruments should be conducted according to the specified cycle in the calibration method, and self-check records should be properly maintained.
7 Records
7.1 Equipment Purchase Project Application Plan Table
QESP702R01
7.2 Equipment Procurement Acceptance Report
QESP702R02
7.3 Equipment Major Overhaul Acceptance Report
QESP702R03
7.4 Periodic Calibration Table for Inspection, Measurement, and Testing Equipment
QESP702R04
7.5 Equipment Sealing (Unsealing) Application
QESP702R05
7.6 Server Equipment Maintenance Record Form
QESP702R06
7.7 Equipment Scrapping Loss Report Application
QESP702R07
8 Appendix
Appendix 1 Equipment Management Flowchart
Appendix 2 Test Equipment Management Flowchart
Appendix 3 Special Equipment Procurement Control Flowchart
| Plan order number | Asset Number | Quantity | |||
| Device Name | Repair Date | Planned amount | |||
| Specification model | Platform
|
||||
| Acceptance Date | Actual total amount |
Note: One original acceptance report is sent to the asset management department for review (as an attachment for financial write-off), and two copies are kept (one in the asset management department and one for the repair unit).
Year Month Day
Application Report for the Disposal and Loss of Fixed Assets
QESP702R07
Reporting Unit:
Year Month Day
Note: This table is made in duplicate.
- China Railway Fourth Survey and Design Institute Group Co., Ltd
China Railway Siyuan Survey and Design Group Co., Ltd.